Med spa software · 2026

Med spa software that runs the entire clinic

MedAestheticsOS is all-in-one med spa software for medical aesthetics: aesthetic clinical charting, online booking with deposits, POS with commission splits, lot-tracked injectable inventory, memberships, payroll and HIPAA compliance in a single login — instead of six subscriptions and four spreadsheets.

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What all-in-one med spa software includes

Aesthetic clinical charting (8 modalities)

Injectables, laser and IPL, RF microneedling, PRP/PRF, medical weight management, body contouring, IV therapy and hormone therapy each get a purpose-built chart with units, product, lot and expiry captured at the point of care.

Online booking with deposits

Mobile-first self-booking, signed digital intake, card-on-file deposits, automated SMS and email reminders, and waitlist backfill that refills cancellations automatically.

POS and commission engine

Retail and service checkout, packages, gift cards and memberships, with line-level provider commission splits calculated from the same ledger that took the payment.

Lot-tracked inventory

Toxin and filler lots deduct from stock as they are charted, so every unit is traceable to a patient chart for recalls and cost-per-unit margin reporting.

Memberships and recurring revenue

Rolling-credit wallets, tiered perks, freeze rules and family sharing — the recurring revenue that makes a clinic bankable, reported in the same dashboard as walk-in sales.

HIPAA compliance and audit trail

Native BAA at no extra cost, 256-bit AES encrypted chart and photo vaults, role-based access, idle auto-lock, zero tracking pixels on patient pages, and an immutable audit log for state board inspections.

AI scribe and AI receptionist

An ambient AI scribe drafts the structured treatment note while you treat, and a 24/7 AI receptionist answers calls and texts, books appointments and fills cancellations.

Time clock, payroll and reporting

Payroll-grade time clock, provider productivity, retention and rebooking analytics, and multi-location roll-up reporting for groups.

Why salon software fails as medical spa software

Booking apps built for salons treat the appointment as the record. A medical spa performs medical procedures: the chart, the consent, the lot number, the good faith exam and the medical-director sign-off all have to be defensible years later. Med spa software has to be a medical record first and a scheduler second — with a signed BAA, role-based access and an immutable audit trail.

Requirement	Salon / spa booking app	MedAestheticsOS
Modality-specific clinical charting	Notes field	8 purpose-built modalities
Injectable lot and expiry tracking	Manual or none	Deducted at charting
Signed BAA included	Usually add-on	Native, no extra cost
Medical director GFE review queue	Not supported	Built in
Commission from the payment ledger	Separate export	Line-level, into payroll

Med spa software pricing

Plan	Price	Built for
Solo Suite	$299/mo	Single-location med spa
Growth Clinic	$699/mo	Multi-provider or multi-location clinics
White-Label Enterprise	$1,900/mo	Franchise groups and branded rollouts

Comparing med spa platforms

Read the best medical spa software buyer's guide, the aesthetics software overview, or head-to-head comparisons.

Switching from another platform?

Med spa software FAQ

What is med spa software?

Med spa software is the system a medical spa uses to run clinical and business operations in one place: aesthetic charting and consents, online booking, point of sale, inventory with lot tracking, memberships and packages, payroll and HIPAA-compliant record keeping. Unlike salon or spa booking apps, med spa software must function as a medical record with a signed BAA and an audit trail.

What is the best med spa software?

For most medical spas, MedAestheticsOS is the strongest all-in-one med spa software because it combines eight aesthetic charting modalities, an AI ambient scribe, native BAA and audit trail, lot-tracked injectable inventory, memberships and gift cards, POS with a commission engine and a payroll time clock in one flat-priced platform with no add-on tiers.

How much does med spa software cost?

Booking-first tools run $150–$500 per month, true clinical med spa platforms run $300–$900 per month, and enterprise chains are custom priced. MedAestheticsOS is $299/mo Solo, $699/mo Growth and $1,900/mo White-Label Enterprise, with a 30-day trial and no credit card required.

Does med spa software have to be HIPAA compliant?

Yes. Any system holding patient charts, photos, consents or messages is handling PHI, so it needs a signed Business Associate Agreement, role-based access control and an audit trail of who viewed or changed each record. MedAestheticsOS includes the BAA natively.

Can med spa software handle injectable inventory and lot numbers?

It should. MedAestheticsOS deducts toxin and filler units from lot-level inventory as they are charted, keeping each lot traceable to the patient record for recall response and accurate cost-per-unit margin.

Can I move from my current med spa software?

Yes. MedAestheticsOS includes free white-glove migration of patients, appointments, treatment history, photos, consents and billing from your existing platform or spreadsheets, and most clinics go live within days.